Do you have some documents that you hardly use? Instead of keeping them on your desk or working table, you should shred them as soon as possible. This is actually one way of keeping your working space clean and tidy. However, the way you shred these documents matters. This is because some vital details might be left on the shredded material, leading to identity theft, among other problems.
In fact, some people have suffered due to such mistakes in the past. To keep such problems at bay, you should hire mobile shredding services. By hiring these services, your documents will not only be shredded safely but will also be shredded onsite. Either from your home or office, the professionals who offer these services will be at your doorstep to serve you. In this article, we shall take a closer look at these services for better understanding.
How Mobile Shredding Trucks Work?
It is no secret that travelling to the shredding site with all the documents you want to shred is a great hassle. The situation becomes worse if you have to travel kilometers before arriving at the designated site. To reduce all the hassle involved in this undertaking, mobile shredding trucks are the best option for you. The good news is that these trucks can carry a number of documents that you want shredded.
Unlike other trucks, these ones usually have large industrial paper shredders. If you need paper shredding services, these trucks will come straight to your premises or home and offer these services. The good news is that these trucks can travel nearly every location with utmost precision.
Below is a detailed process of how these trucks works;
- As a company or business owner, you should identify your preferred shredding trucks brand and call them to your location.
- Upon arrival, they pick the documents you need to be shredded and empty them in the shredding truck. This is done on-site under your supervision to ensure the process is conducted under utmost security.
- After all your documents are shredded to your satisfactory, you get a certificate of destruction to show that your documents have safely been destroyed.
Why Choose Mobile Shredding Services?
There are many reasons why you should consider mobile shredding services. Some of these reasons include:
1. It is secure
Releasing your private documents into the hands of a stranger is very risky. However, since these documents will be shredded under your watch, you can be sure that no private details will get into the hands of the wrong people. Generally, these documents will be handled with care and utmost integrity. This makes the entire shredding process more secure.
2. It is very convenient
We all want convenience in life. If you are a busy person, you might not have time to travel to an off-site where paper shredding is taking place. Instead, you might opt to have these services offered at your doorstep. The good news is that the professionals who offer these services will be at your doorstep at the right time, ready to serve you.
Within a matter of minutes, all the documents will be shredded. This goes a long way in enabling you to enjoy more convenience as you will have more time to attend to other urgent issues either at home or in your business premises.
3. It complies with the law
Data breaches have been very rampant in the recent past. To avert all these problems, organizations and individuals are very keen when it comes to data privacy matters. The good news is that mobile shredding services are very compliant with the law as far as data privacy is concerned. Here, you can trust that your customers’ data or other sensitive information will be kept confidential during the entire shredding process.
Although you can shred several documents on your own, chances are that you might not be as effective as a machine. Since the professionals who offer mobile shredding services use machines for this undertaking, you can be sure that all your documents will be shredded thoroughly. This is another reason why you should not hesitate to hire these services today.
5. Helps conserve the environment
Recently, there has been a lot of emphasis on conserving the environment. Instead of disposing of documents that you do not use carelessly, you should instead shred them first. In fact, the companies that shred these documents usually recycle these papers. As a result, landfills are not overwhelmed in the long run. The main aim here is to keep landfills as free as possible so that the environment is not polluted at all.
6. It is economical
Although you can purchase a paper shredder and use it either at home or in your office, this endeavor can be expensive in the long run. This is because some of the machines used for this undertaking cost an arm and a leg. To save on costs, you should instead hire mobile shredding services for this undertaking.
After all, the professionals who offer these services are well-equipped with the latest paper shredding machines that will get the work done within minutes. Besides this, their services are very affordable and thus, will not hurt your budget.
7. It allows you to get a certificate of destruction
Once the shredding has been done, you will get a certificate of destruction. This is an assurance that everything has been done professionally.
How Do You Prepare Documents For Mobile Shredding?
As you purpose to shred your documents, some preparations need to be made. Here is how;
- First of all, you should know the documents that you no longer need. Basically, these are documents that are past their retention schedule. They deserve to be shredded as soon as possible. To achieve this, you should ensure that you stamp the retention date on every document. For optimal results, this should be done when these documents are being stored. Better still, you can stamp the retention dates on the various boxes that you are planning to store these documents. By doing this, you will have an easy time sorting the documents that you want to shred and what to save.
- Besides this, you should remove all the large clips from your documents. This is because these clips might be a challenge when your documents are undergoing the shredding process. If you have to leave clips, let them be paper clips and staples. However, if you can remove them, the better for you.
- Also, you should remove all the documents from any large binders. In fact, you should not place binders in the shred bins. Once everything is set, you can now make an appointment with the shredding team. For optimal results, you should contact them 3 to 5 days in advance. If you opt for mobile shredding services, these professionals will come to your home or business premise as agreed.
List Down Top 5 Mobile Shredding Services
If you are looking for a mobile shredding service, here are some of the best companies to work with:
- The UPS Store
- Paper Cuts, Inc
- The Shredders
- Shred Time LLC
How To Choose Mobile Shredding Services
When choosing mobile shredding services, there are some considerations that you should make. They include the following:
1. Is the company AAA certified?
One of the critical elements that you should check when choosing a mobile shredding service is whether it is AAA certified by NAID. In full, NAID stands for National Association of Information Destruction, Inc. It is basically a regulatory body that sets standards for the information destruction industry. Therefore, if your company of choice is certified by this body, you can be sure that you will get quality results.
2. Availability of tools and equipment
Your mobile shredding company of choice should have all the necessary tools and equipment needed to get the work done. These include high-quality document shredders, among other things. Besides this, the company should ensure that their trucks are in a good condition. This way, you will be sure that the truck will arrive at your premises without fail.
3. Is the company’s personnel well-trained?
Professionalism is paramount when it comes to shredding documents. Ideally, your company of choice should have qualified people who are going to shred all the documents you want professionally. If they are well-skilled and competent in this area, you will be able to get the value for your hard-earned money.
If you want to enjoy mobile shredding services, you should hesitate to set a budget for this undertaking. Since different mobile shredding companies will charge different prices, you should compare the different prices charged by other companies and then choose the one that suits your budget. Besides this, you can even ask for a discount. This will still help you save more money in the long run.
5. Is it reputable?
Your mobile shredding company of choice should be reputable. The good news is that there are many ways to tell whether a company of such calibre is reputable or not. For instance, you can ask for recommendations from friends and family members. Better still, you can check online reviews from different people who have utilized the services of that company. By doing this, you will be able to make a wise decision when choosing a mobile shredding company to work for you.
6. Are the professional shredders always available?
Sometimes, you might need mobile shredding services during the weekend. Since most companies usually work from Monday to Friday, you might get inconvenienced in the long run. To avert all these inconveniences, you should ensure that the company can work even on weekends. This way, you will not have to wait until Monday for you to enjoy these services.
7. Years of experience
If you choose a company that has been in operation for ages, chances are that you will enjoy high-quality services in the long run. Therefore, you should be keen to check the number of years your company of choice has been serving its clients. The longer the duration, the better the service.
8. Does the company provide a certificate of destruction?
Once your documents have been shredded, you should be issued a certificate of destruction. This is an indication that your mobile shredding service provider has done an excellent job. It is important to note that this certificate establishes the responsibility for the documents and can help audit the entire shredding process.
Also, details about the method that was used to shred the document are usually included in this certificate. As a result, the certificate serves as an empirical evidence that your documents have been shredded professionally.
Shredding of documents has now become easier, thanks to mobile shredding services. All you need to do is to hire these services today, and all your documents will be shredded more professionally. Although these services come at a cost, they are worth it. Invest in these services today, and you will not be disappointed. Mobile shredding services are truly incredible.